For expats in Austria · MA 35, Finanzamt, ÖGK

MA 35 wants it again. You already sent it.
Show them when.

The immigration office asks for the lease, the payslips, the certificates, and sometimes asks twice. KIAgent files every letter you photograph and sorts every email, on your own computer, so ChatGPT or Claude can show what you sent, when, and what’s still missing.

What you sent, when, and to which case number, with a reply ready to check.
Sent, lost, asked again

Your file lives somewhere between your inbox and MA 35.

A letter wants a document you sent in spring. The Finanzamt writes in German with a two-week deadline. The Meldezettel is a photo, the lease is an attachment, the payslips are in three different emails. In 2024 Vienna’s administrative court called the conditions at MA 35 “catastrophic”. Keeping your own record is the one part you control.

A letter in German, with a deadline

What do they want, and by when?

Photograph the letter and ask. Your AI reads it from your computer, tells you in plain English what it asks for and the date that matters, and checks which of the documents you already have.

  • Photos and scans of letters read on your computer
  • Explained in English by the AI you already use
  • The deadline and what to send, with a link to the letter
  • It checks your mail and folders for the documents they want
A letter from MA 35, explained, with both documents it asks for already found.
Saved and filed

Photograph the letter. It files itself.

Drop each photo or scan into Incoming and KIAgent reads it and moves it into your folders, by rules you write in plain English: MA 35 to Residence permit, Finanzamt to Taxes, ÖGK to Health. The folders stay ordinary folders on your computer.

  • Rules in your own words
  • Letters read in German, filed by what they say
  • Ordinary folders you can open, back up or print from
  • If a letter can’t be filed, it’s shown to you, never lost
Incoming: photographed letters filed into Residence permit, Taxes, Health and Housing.
Renewing your permit

The renewal window opens three months before expiry. Be ready on day one.

A late renewal can count as a first application. Ask what you need and what you have, and KIAgent’s search finds each document in your mail and folders, with gaps named while there’s still time.

  • Passport scan, card, lease and payslips found in one answer
  • The expiry date read from your letters, not your memory
  • Gaps named weeks before the appointment
  • Every document linked, ready to print
A renewal checklist from what you already have, with the one gap named.
How it works

Photograph, add, ask.

01

Photograph every letter

Save the photo or scan into your Incoming folder, even straight from your phone via iCloud or Google Drive. KIAgent files it.

02

Add your mail

Gmail, Outlook, GMX or any IMAP mail. KIAgent reads letters and attachments on your computer, in German.

03

Ask in English

In ChatGPT or Claude: what does this letter want, did I already send it, what’s missing. Every answer links the original.

Every message, sorted

MA 35, the Hausverwaltung, ÖGK. One list, already sorted.

Mail and chats from every office, utility and landlord land in Messages, sorted from your work and personal mail into Life admin, with bills and notifications marked. You see what came in this week without opening five inboxes.

  • Gmail, Outlook, GMX and any IMAP mail, WhatsApp and Telegram in one list
  • Sorted into Work, Personal and Life admin on your computer
  • Bills, receipts and notifications marked as what they are
  • Your AI can search all of it, by sender or by word
Messages, Life admin: the immigration office, the landlord, ÖGK and FinanzOnline, together.
Money you’re owed

Your tax refund needs last year’s Lohnzettel. It’s in your mail.

The Arbeitnehmerveranlagung, the yearly employee tax refund, can be claimed for five years back. Ask what you need for a year and get the wage statement and receipts from your mail and folders, ready for FinanzOnline.

  • Wage statements found by year
  • Receipts for courses, work equipment and moving gathered
  • You file in FinanzOnline with ID Austria; KIAgent finds the paper
Everything for a refund you might not have known you could claim.
Sources

Where your Austrian paperwork already is.

Your mail
Gmail
Outlook / Microsoft 365
@
GMX, any IMAP
Letters & documents
Folder of photos & scans
OneDrive
Google Drive
Chats & appointments
WhatsApp
T
Telegram
31
Google Calendar

No FinanzOnline, ID Austria or MA 35 portal access · request a source on GitHub

Your documents, your computer

Your passport scan doesn’t belong in another cloud.

Everything KIAgent reads stays on your own computer. When you ask your AI about a letter, only what the answer needs goes to it, and every lookup is on the record.

Your documents stay on your computer
Passport scans, tax letters and payslips are read and stored here, not on our servers.
Letters read on your computer
Text recognition for photos and scans runs locally. Nothing is uploaded to read them.
You decide what goes to your AI
When you ask ChatGPT or Claude, only the passages that answer needs go to it. Folders you don’t add are never read.
Every lookup is logged
See what your AI looked up, and when. Revoke an app’s access in one click.
Remove it, and it’s gone
Remove a folder or account and everything read from it is deleted too.
Open source
Read every line of what touches your documents.
Your AI asked — every request, every app, on your machine.
Honest answers

The questions a skeptic actually asks.

KIAgent reads them, in German, on your computer. When you ask ChatGPT or Claude, they explain the letter in English from that text and link the original, so you can check it. It’s a helpful explanation, not legal or tax advice: for anything with real consequences, ask MA 35, the Finanzamt, a tax advisor or a lawyer.

Pick any folder on your computer as Incoming, for example your iCloud Drive or Google Drive folder, and save photos or scans of your letters there from your phone. KIAgent reads each new one and files it by your rules. It doesn’t reach into your phone’s photo library by itself.

No. KIAgent doesn’t log into MA 35, FinanzOnline, ID Austria or ÖGK. It reads what reaches you: letters you photograph, emails, PDFs and notifications. That’s usually enough to show what you sent and what they asked for.

Only what an answer needs, when you ask through it, and every lookup is logged on your computer. Don’t add a folder you never want an AI to read from, or remove it later and everything read from it is deleted.

Yes. Everything on your own computer is free and open source. The only paid option is remote access, so ChatGPT or Claude on your phone can reach your computer, handy at the counter of the office.

Also made for
ExpatsPaperwork from two countries, in two languages, in one place.New in GermanyAusländerbehörde, Finanzamt and every German letter, found.New in SwitzerlandRental dossier, tax Belege and Krankenkasse claims.New in SpainNIE, TIE, padrón and Hacienda papers in one place.
All 16 pages →
Pricing

Free is the whole product.

The app does everything on your own machine, for nothing. The only paid option exists for one reason: reaching your machine from somewhere else.

The app

Free

$0 · forever · no account
  • Connect any number of sources
  • Messages, People, Calendar and Transcripts
  • Morning and meeting briefs, on your ChatGPT plan or a local model
  • Search from every AI tool on your computer
  • Local index · no limits · no telemetry
  • Open source (MIT)
Download — free
Optional

Remote $5/mo FREE

a secure address for your machine
  • Reach your machine from your phone
  • ChatGPT and Claude on the web, from anywhere
  • A personal address like you.localkiagent.com
  • Cancel anytime · your local app stays free
Try for free
KIAgent

Austria asks twice. Your AI remembers once.

Download — freeMac & Windows

Every letter and every email, filed and searchable in English.